Hotshot dispatch services for owner operators

What the 6% dispatch fee includes

Rai Dispatch charges 6% of gross revenue on loads we book for hotshots. Confirm the billing base and service scope in writing before onboarding. Fee schedule effective October 30, 2026.

• A dedicated truck dispatcher for your truck
• Load search and carrier approved booking
• Freight rate negotiation with brokers
• Broker communication from pickup to delivery
• Lane and route planning
• Rate confirmations and paperwork support
• 24/7 live dispatch support for active carriers

No forced dispatch: you approve every load before it is booked. We dispatch under your MC authority and never collect freight payments; brokers pay you or your factoring company.

Documents to start: Prepare your operating authority details where applicable, Certificate of Insurance, W-9, equipment specifications, and a signed dispatch agreement. A factoring notice of assignment may also be needed. Broker requirements vary by load and carrier.

Start with actual capacity

Trailer length does not establish the combination’s usable payload. Truck ratings, trailer ratings, actual weights and the operating configuration all matter. Provide the specifications and limits you use for your business so unsuitable freight can be excluded early.

Hotshot freight may involve machinery, materials or other time sensitive shipments, but urgency does not replace a realistic schedule. We discuss loading arrangements, deck space, securement equipment and the driver’s availability before pursuing a shipment.

Be deliberate about partials and extra stops

A partial load may leave unused deck space, yet adding another shipment changes the trip. Compatibility, securement, delivery order and appointment flexibility must be checked before combining work.

A higher total gross is not enough if extra stops consume the time needed to deliver the first shipment. We help clarify the proposed arrangement and bring the decision back to the carrier. No additional shipment is treated as an automatic fit.

• Get piece count, dimensions and weight before approving freight.
• Account for unloading order and access to every piece.
• Compare the added revenue with miles, stops and scheduling risk.

Review service availability before committing

New authorities and different equipment configurations can face different broker requirements. We review your documents, preferences and available search area to determine whether our dispatch support is a practical fit.

When accepted, the percentage dispatch plan is 6% with the billing terms stated in the agreement. We cannot guarantee a first load, a daily schedule or a particular weekly income.

Compare a single hotshot load with a partial load sequence

A hotshot search can consider a single shipment or a proposed sequence of compatible partial loads. The useful comparison is the entire trip: confirmed compensation, all stops, known empty miles, loading work and delivery timing. A second piece is an option to evaluate, not automatic extra revenue.

We present the additional work with the load details so the carrier can decide whether the combination is worthwhile. The first shipment’s restrictions and appointments remain part of that decision. Space left on the trailer does not cancel an exclusive use requirement or make an extra stop fit the driver’s schedule.

Keep each hotshot truck and trailer combination distinct

If you operate more than one hotshot truck, send a separate profile and availability for each combination. Different trailers, gear, loading access and driver schedules can produce different load matches. A proposal approved for one setup should not be transferred to another without review.

For example, a truck change before pickup may alter available deck space or loading capability. Tell the desk early, confirm the revised specifications and obtain the necessary carrier and booking party approval. Keeping the load reference tied to the actual assigned equipment helps prevent a familiar trailer description from hiding an important change.

Hotshot dispatch is 6% under the published fee schedule. Confirm the billing base, covered trucks and load approval contacts in the agreement. Our hotshot planning guide contains the detailed equipment worksheet; the service agreement checklist helps a multi truck operation assign responsibilities before the first search.